Law Firm Saves 22 Hours/Week with Automated Client Intake
Paralegal time back to billable work
Boutique personal injury firm, 3 attorneys, Miami FL
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The Challenge
Lopez & Associates got 40 potential client inquiries/week. Paralegal spent 12 hrs screening: conflict check (manual Clio search), call back, qualify, send retainer, create file. Attorneys did 15 consults/week, 6 unqualified. After-hours calls (60% of PI calls) went to voicemail โ lost $15k cases. Status calls (20/day) ate another 8 hrs.
Our Approach
Built n8n automation stack: Form โ AI extract parties โ Clio API conflict check โ if clear โ Slack notify โ VAPI call qualifies โ if qualified โ Cal.com booking + retainer link. Plus client portal with chatbot answering 'what's my case status?' from Clio. Plus no-show prevention: SMS + AI voice reminders.
What We Built
Visual Showcase
How the system looks in production
n8n workflow canvas showing intake automation
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Type: Workflow diagram
Clio conflict check result and Slack notification
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Type: App integration
Intake time reduction chart + retainer growth
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Type: Metrics chart
Before / After
"We used to think automation was for tech companies. Revlane showed us it's for any firm that values its team's time. We added $180k annualized from captured after-hours."
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Want results like these?
Paralegal time back to billable work โ your business could be next.